Hold
an informational meeting
Preparing for your initial presentation
Once you have begun generating interest, hold a meeting
for everyone who is interested in traveling. Fitzmaurice
Tours will provide day-by-day itineraries and pre-departure
information for you to distribute.
Contact your Tour Consultant just prior to the meeting
to review or finalize the following:
- tour itinerary and departure date
- tour price
- Travel Medical Insurance
Plan
- deadlines for reservations and payments
- questions or concerns you anticipate
Conducting
the meeting
A key purpose of this meeting is to generate excitement
about the idea of going on a tour to Mexico. As attendees
arrive, ask them to sign in with their name, address
and phone number so you can easily keep in touch with
them after the meeting.
Share
your own passion for travel by telling attendees about
trips you've taken in the past, and explain why you
chose Mexico as your destination. Prepare yourself ahead
of time by thinking about why travel is important to
you, and be ready to explain the many advantages of
escorted group tours. In general, it is useful to cover
the following:
- Describe the tour
you chose, as well as the departure date, and explain
why it appealed to you.
- Outline the price
and payment deadlines.
- Highlight key points
of our Terms and Conditions.
- List all components
that the tour price includes.
- Mention available
optional excursions.
- Point out
the Travel Medical Insurance Plan that
Fitzmaurice Tours offers.
- Outline the booking
deadlines (which you and your Tour Consultant have
determined ahead of time).
- Distribute day-by-day
itineraries and registration forms.
Get commitments
as soon as possible
Encourage group members to sign up at the meeting. They
should fill out a Registration
Form and enclose a check in the amount of $100 (deposit to
reserve a place on the tour). Alternatively, your group
members may enroll in the days following the meeting and
mail the registration forms and $100 tour deposits to
you.
Plan to follow up with anyone who has expressed interest
but hasn't yet sent you the completed registration form
and $100 tour deposit.
Next: Make reservations
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