tours to Mexico
and adult travelers
Organize a group
Organize a group and travel free on your next trip to
When you are a Group Leader, the benefits go far beyond the
thrill of traveling to Mexico.
few as 10 passengers in
your group and you travel absolutely free!
Traveling for free is as easy as 1-2-3
us to confirm the tour you have selected for your group and
your preferred dates of travel. We’ll immediately send you a
the word with family, students, friends and colleagues, and
host informational meetings
up 10 people and travel for free!
Note: Applies to our
tours of 7 - 12 days and Spanish Studies Program only.
Consult this step-by-step guide to see how easy it is to be
a Group Leader. Browse the five sections below.
1.- Select a tour
Fitzmaurice Tours offers an unbeatable range of combination
trips featuring a wide variety of exciting destinations
throughout Mexico. It's up to you to decide which tour best
match the wishes of your travelers. As you browse our tours,
the following are important considerations:
2.- Recruit travelers
Whom should you recruit for your group?
The following are all good sources of recruitment. Remember
that even those who don't wish to travel themselves can pass
the word on to someone who does
Colleagues and co-workers
of social/recreational organizations, including
community centers, alumni associations, and country
Get the word out
Begin the recruitment process well in advance of when you
want to travel—ideally at least six to nine months prior to
departure. Leave yourself plenty of time to recruit the
largest possible group. Once you've chosen your tour and
date, hold an informational meeting for interested
travelers. Begin getting the word out to as many people as
The following are just a few of the ways to publicize your
Put a notice
about your trip in your local newspaper, advertising a
time and place that you will hold an informational
tour itinerary to students, friends and family members,
along with an invitation to your informational meeting.
Encourage them to spread the word among their friends
an email advertising your trip and giving details about
the informational meeting, and request that your
contacts pass it on.
posters (provided by Fitzmaurice Tours) on the bulletin
boards of schools, libraries, civic organizations,
houses of worship, country clubs and sports facilities.
potential travelers to a theme dinner or party
reflecting the region you plan to visit.
Hold an informational meeting
Preparing for your initial presentation
Once you have begun generating interest, hold a meeting for
everyone who is interested in traveling. Fitzmaurice Tours
will provide day-by-day itineraries and pre-departure
information for you to distribute
Contact your Tour Consultant just prior to the meeting to
review or finalize the following:
itinerary and departure date
Medical Insurance Plan
for reservations and payments
or concerns you anticipate
Conducting the meeting
A key purpose of this meeting is to generate excitement
about the idea of going on a tour to Mexico. As attendees
arrive, ask them to sign in with their name, address and
phone number so you can easily keep in touch with them after
Share your own passion for travel by telling attendees about
trips you've taken in the past, and explain why you chose
Mexico as your destination. Prepare yourself ahead of time
by thinking about why travel is important to you, and be
ready to explain the many advantages of escorted group
tours. In general, it is useful to cover the following:
tour you chose, as well as the departure date, and
explain why it appealed to you.
the price and payment deadlines.
key points of our Terms and Conditions.
components that the tour price includes.
available optional excursions.
the Travel Medical Insurance Plan that
Fitzmaurice Tours offers.
the booking deadlines (which you and your Tour
Consultant have determined ahead of time).
Distribute day-by-day itineraries and registration
Get commitments as soon as possible
Encourage group members to sign up at the meeting. They
should fill out a Registration Form and enclose a check in
the amount of $100 (deposit to reserve a place on the tour).
Alternatively, your group members may enroll in the days
following the meeting and mail the registration forms and
$100 tour deposits to you.
Plan to follow up with anyone who has expressed interest but
hasn't yet sent you the completed registration form and $100
Follow up after your meeting
Once you have held your meeting, it is a good idea to send a
note of appreciation to the group members who attended. This
is an opportunity to remind those people who have not yet
booked that the deadline is approaching!
As you receive registration forms (at the meeting or in the
days following), check to see that they have been completed
correctly and signed. Make sure that they are accompanied by
the $100 tour deposits. Once you have collected at least 10
registration forms and $100 tour deposits, you should
proceed to send them together via certified mail to our U.S
office (5405 Fripp Lane, Acworth, GA 30101).
Materials your group members will receive next
As we receive your group members' registration forms, we
will send them each their own confirmation packet, which
includes the following:
5.- Increase your group size
There are many ways you can increase your group size. Bear
in mind that it's a good idea to recruit more group members
than you anticipate traveling to account for possible
help of those travelers already booked to spread the
word to friends and associates. Word of mouth is usually
the best recruitment tool.
people who expressed initial interest but did not attend
the informational meeting. It might be appropriate to
schedule a second meeting for those who missed the first
or are newly interested.
people who attended the meeting but have not yet
submitted a registration form. They may have questions
about the tour that you can easily answer.
group is interested in meeting regularly, hold follow-up
meetings to prepare them for the trip and to maintain
their interest. Such gatherings fuel enthusiasm, making
cancellations less likely, and often draw in new
brief monthly update by mail or email to keep group
members posted on new information, deadlines and
Interested in becoming a Group Leader?
Our online request to lead
any of our tours is fast, easy, and carries no obligation. Simply
give us your information and a tour consultant will contact you soon
to help you start organizing your Mexico trip.
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